Executive Assistant, Munich

We have a fantastic opportunity for an enthusiastic Executive Assistant with a minimum of 3- 5 years' experience, if you enjoy working in a fast-paced, exciting environment that offers senior-level management exposure then this is the opportunity for you!

As an Executive Assistant supporting a team in Real Estate within Macquarie Asset Management Private Markets, you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach, and exceptional time management skills.

In this role you will be responsible for heavy/complex calendar management for the senior management team and you will also directly communicate with key stakeholders in both German and English.

Additionally, you will be responsible for expense and invoice processing and coordinating domestic and international travel. You will also collaborate with other Executive Assistants and executives across multiple internal teams and take an active role to support success. You will also get the opportunity to work on various ad-hoc projects, including the coordination of events and presentations.

Your responsibilities will include, but not be limited to:

• extensive calendar management, including booking and coordinating meetings, managing conflicts and booking rooms/catering etc;
• global travel arrangements including producing comprehensive travel itineraries, flights, hotels, cars, trains and visas;
• producing internal and external communications on behalf of Senior Managing Directors in form of email, letters and presentations;
• processing purchase orders and invoices;
• coordinating internal approvals
• reporting monthly Amex / expense claims, ensuring deadlines are adhered to;
• producing and coordinating documents for client meetings including printing, binding, scanning;
• ad hoc office duties and support such as organising events for the team/ external clients
• providing support for other Executive Assistants as required

To be successful in this role you will have a minimum of 3 - 5 years' work experience supporting senior executives. You will have strong Outlook experience and be able to manage several calendars, working across different time zones; coupled with:

• a good working knowledge of MS Word, MS Excel, MS PowerPoint, and strong MS Outlook experience
• excellent attention to detail and organisational skills
• ability to balance conflicting priorities and make decisions accordingly
• proactive and enthusiastic attitude, with the ability to anticipate needs of team members and act as necessary
• good judgement and discretion on confidential matters
• working as part of a team
• strong verbal and written communications skills, in both German and English
• prioritizing tasks within a high speed environment

If you are ready to take on a new role in a busy team, we look forward to hearing from you.

About Macquarie Asset Management

In Macquarie Asset Management you will join a global asset manager that aims to deliver positive impact for everyone. Trusted by institutions, pension funds, governments, and individuals to manage more than A$773/€523/£440/$US578 billion in assets globally, we provide access to specialist investment expertise across a range of capabilities including fixed income, equities, multi-asset solutions, private credit, infrastructure, green investments, natural assets, real estate, and asset finance.

All figures as at 31 March 2022.

Our commitment to Diversity, Equity and Inclusion

The diversity of our people is one of our greatest strengths. An inclusive and equitable workplace enables us to embrace that diversity to deliver more innovative and sustainable solutions for our people, clients, shareholders and communities. At Macquarie, you'll be encouraged to be yourself and supported to perform at your best. If you're inspired to deliver on our purpose of 'empowering people to innovate and invest for a better future', we want you on our team. If you need adjustments made to the recruitment process, please reach out to your recruiter.

As an inclusive employer, Macquarie does not discriminate on the grounds of age, disability, sex, sexual orientation, gender identity or expression, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief.

Joining Macquarie means you'll be able to work in a way that suits you best. With the right technology, support and resources, our people can work in a range of flexible ways. Talk to us about what working arrangements would help you thrive.