Executive Secretary - Retail Banking and Wealth Management

  • Competitive
  • Hong Kong Hong Kong Hong Kong HK
  • Festanstellung, Vollzeit
  • HSBC
  • 19 Jun 18 2018-06-19

Executive Secretary - Retail Banking and Wealth Management

Some careers shine brighter than others
If you're looking for a career that will help you stand out, join HSBC and fulfil your potential.

Retail Banking and Wealth Management serves more than 50 million customers worldwide with a complete range of banking and wealth management services to enable them to manage their finances and protect and build their financial futures. It is a global business that brings together management responsibility for Retail Banking, Wealth Management, Insurance and Asset Management with a focus on customer-centric propositions and innovative and efficient distribution channels.

We are currently seeking a high caliber professional to join our team as Executive Secretary .

Principal responsibilities

  • Provide business and administrative support to executives.
  • Manage the executives' diaries to ensure balanced, maximum and efficient use of time.
  • Monitor the cost center and expense used within budget and work to save cost in arranging business trips for executive.
  • Arrange and coordinate meetings with internal and external parties and organize various functions and events.
  • Arrange overseas travel for the executives and their direct team, including visa application, flight, hotel booking and expense reimbursement.
  • Manage other administrative functions, including setting up infrastructure new joiners, maintaining relevant internal records, such as leave or system access, filing key records.
  • Prepare management communications, reporting and presentations as required.
  • Provide project management support on initiatives or projects as required.
  • Capture minutes, follow up and log responses to key actions of meetings, as assigned.


Qualifications
Requirements
  • Extensive experience in administrative support.
  • Good knowledge of HSBC processes and procedures for effective business administration.
  • Proficient in advanced Excel and PowerPoint skills.
  • Organized and able to manage multiple projects and stakeholders at once.
  • Ability to work both independently and collaboratively and exercise influencing skills to deliver positive outcomes.
  • Stamina and resilience to manage the level of intensity and challenges presented by the business.
  • Able to manage stakeholders across different time zones, which might involve working flexible hours.
  • Effective verbal and written communication skills, and English is a must.
You'll achieve more when you join HSBC.

Candidate with less relevant experience or skills may be offered a lower Global Career Band than stated above.

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