Operations Support Administrator

  • tbc
  • Luxemburg, Luxembourg Luxemburg Luxembourg LU
  • Festanstellung, Vollzeit
  • HSBC Investment Funds (Luxembourg) S.A.
  • 27 Jun 18 2018-06-27

Operations Support Administrator

HSBC Holdings plc, the parent company of the HSBC Group, is headquartered in London. The Group serves customers worldwide from around 3,900 offices in 67 countries and territories in Europe, Asia, North and Latin America, and the Middle East and North Africa.

With assets of US$2,522bn at 31st December 2017, HSBC is one of the world’s largest banking and financial services organisations.

HSBC provides a comprehensive range of financial services through four global businesses: Retail Banking & Wealth Management; Commercial Banking; Global Banking and Markets; and Global Private Banking.

The HSBC Group in Luxembourg is a significant employer and operates several businesses including asset management, securities services, private banking and corporate banking.

In order to strengthen our Asset Management team, we are currently looking to recruit an:


Operations Support Administrator
Permanent Contract

Your main responsibilities:

Reporting to the Senior Operations Manager for HSBC Investment Funds (Luxembourg) S.A. , the role of the operational support is to provide day to day assistance and support to the Operations team on the Global Asset Management Luxembourg fund range.

Principal accountabilities:

• Assist in the custody account opening process and making sure forms are dully signed, tracked and returned in a timely manner;
• Assist in RFP, DDQ and general data requests;
• Assist is compiling fee and dividend calculation files.
• Management of scheduling and tracking of team’s production activity and responsible for taking and circulate team meeting minutes;
• Assist in making sure procedures are up to date;
• Maintain up to date documentations and reports onto the HIFL SharePoint site;
• Support monthly Finance reporting, assist in processing payment for the Funds for which HIFL is appointed as the Management Company;
• Assist in bank reconciliation for the administration and expense accounts;
• Assist in making sure that documents such as W8-Ben-e and CRS forms are dully signed and available when required;
 Professional Skills and Experience:

• University degree in Business/Economics/Finance/Risk Management;
• A minimum of 2 years relevant professional experience in Funds industry or in a Management company
• Experience of finance or operational environment would be beneficial
• Good understanding of standard office applications
• Have strong interpersonal skills to work well in a team environment with a positive and pro-active ‘can do’ attitude;
• Forward looking and business orientated.
• Well organized and able to work independently.
• Good IT skills.
• Fluency in English is mandatory, both written and spoken. Other languages would be an advantage. 


If you want to work in our challenging and multicultural environment and be part of a global team, please send your application letter and curriculum vitae (in English) to: luxrecruitment@lu.hsbc.com

HSBC in Luxembourg strives for true diversity in its workforce and as such we are an equal opportunities employer and positively encourage applications from all suitably qualified candidates.

Please note that due to the volume of applications received we will acknowledge your application only if we wish to proceed to interview. If you have not received a response within 4 weeks your application has not been successful

Please also note that every selected candidate will have to provide us with a valid criminal record check in due time.