Admin Asst III, Gbl Mkts UK (Open) Admin Asst III, Gbl Mkts UK (Open) …

Silicon Valley Bank
in London, Vereinigtes Königreich
Festanstellung, Vollzeit
Letzte Bewerbung, 25 Jul 21
Attractive
Silicon Valley Bank
in London, Vereinigtes Königreich
Festanstellung, Vollzeit
Letzte Bewerbung, 25 Jul 21
Attractive
Gepostet von:
Rifat Khan • Recruiter
Gepostet von:
Rifat Khan
Recruiter
Administrative Assistant III - Coordinating, scheduling and booking travel

For more than 30 years, Silicon Valley Bank has helped innovators and their investors move bold ideas forward, fast. Today, we provide a full range of banking and financing services to businesses of all sizes in innovation centres around the world. SVB Financial Group, the parent company of Silicon Valley Bank, has had a presence in the UK since 2004. The bank is committed to supporting disruptive technology and life science businesses within the UK’s vibrant innovation sector, including The Foundry, Made.com and ECI Partners.

 

SVB Financial Group has approximately 2000+ employees in 15 US states, $40 billion in assets, and serves entrepreneurs around the world through its 28 offices in the United States and international operations in the UK, Ireland, Israel and China.

 

SVB has built a culture based on five core values: being enterprising, ethical, driven, dedicated and united. Both internally and with our clients, we value professionalism and emphasise its importance in communication, responsiveness and approach.

 

SVB’s singular focus on technology and life science businesses and the venture capital and private equity firms that serve them, the breadth of the services it provides to its clients, its global growth strategy, and its core values create a unique and satisfying environment for members of the team.

 

THE ROLE

The Administrative Assistant III provides administrative and operational support to the Executive Level Staff with the wider administrative team reporting to the EMEA Administration Manager. Responsibilities will include but are not limited to:

 

Responsibilities:

·      Heavy scheduling/calendaring meetings across time zones and providing planning support, briefing papers and research to support calendar commitments.

  • Completing and submitting complex expenses and invoices in a timely manner.
  • Coordinating logistics, scheduling and booking travel, conferences, team offsites, internal and external events and collaborating with Assistants in the business across geographies.
  • Understanding key deliverables, reporting, monitoring and auditing responsibilities and requirements and creating a calendar and support mechanism to ensure on time and high quality delivery.
  • Aiding in creating and delivering presentations and communications.
  • Supporting staff with complex, time sensitive and confidential projects, reports and tasks, representing their interests, and working independently with relevant business owners to assist where possible and track / enforce deadlines; anticipating requirements and proactively assisting in driving forward action items, collaborating with Executives, Direct Reports and the wider business.
  • Facilitating links between the executives and aspects of the business to create awareness, drive change and/or understand critical road blocks.
  • Heavy scheduling/calendaring meetings across time zones and providing planning support, briefing papers and research to support calendar commitments.
  • Completing and submitting complex expenses and invoices in a timely manner.
  • Coordinating logistics, scheduling and booking travel, conferences, internal and external events.
  • Collaborating with the Assistants to ensure sufficient cover/overflow; Assistants across geographies and businesses; and external parties (VC’s, Zoom calls, clients, vendors etc.).
  • General duties within the team.
  • Providing cover to the reception team and admin team as and when required.
  • Answering phones and relaying messages/information.
  • Assisting with financial data formats and typing/proofreading correspondence.
  • Supporting Executive level staff with complex, time sensitive and confidential projects and tasks.
  • Anticipating obstacles and being resourceful in proactively working towards solutions, keeping the organisational values in mind.
  • Identifying and leading efforts to create administrative systems and process efficiencies.

 

SKILLS AND REQUIREMENTS

·      Bachelor’s degree or equivalent education.

·      An ability to work independently in completing assigned duties.

·      Strong organisational and time management skills.

·      Excellent verbal, written, and interpersonal communication skills.

·      An ability to quickly gain a thorough knowledge of SVB’s bank operations and products.

·      An interest in the technology sector and venture capital / private equity transactions.

·      Proficient in Microsoft Office, Excel and PowerPoint.

 

LOCATION

London, England

 

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