Corporate Officer

Advisory Key Luxembourg

Posted 16 days ago Temporary Competitive

Corporate Officer

Your Day-to-Day:

Corporate Governance: Oversee the daily corporate life and governance of various Luxembourg entities, including updating statutory registers, tracking authorized signatures, and monitoring the annual accounts approval cycle.
Entity Management & Incorporation: Handle the setup and structuring of Luxembourg vehicles, drafting necessary documentation (agendas, notices, proxies, attendance sheets, and minutes), while partnering with internal teams (Legal, Finance, Risk, Compliance) and external advisors.
Board & Closing Coordination: Organize, prepare, and support board meetings and closing proceedings in close collaboration with legal counsels, finance managers, and third-party specialists.
Documentation & Onboarding: Draft and track subscription paperwork for internal structures, manage internal signatures, and coordinate AML/KYC onboarding requirements alongside compliance and operational units.
Stakeholder Relations & Legal Execution: Serve as a key contact point for external partners-including notaries, banking institutions, external counsels, and service providers-to ensure complete execution, apostille/legalization, and archiving of legal documents.
Statutory Filings & Record Keeping: Maintain corporate records in audit-ready condition, handle mandatory updates and publications with Luxembourg registries (RCS and RBE/UBO), and ensure systematic archiving of original documents.

Your Profile:

Experience: Holds 3 to 4 years of proven professional experience in corporate legal, corporate secretarial, or legal operations roles within Luxembourg.
Language Skills: Excellent communication skills (written and spoken) in both English and French.
Technical Proficiency: Fully proficient in standard office automation tools (Microsoft Office Suite).
Soft Skills & Work Ethic:
- Strong service mindset with a collaborative, team-oriented approach.
- Highly organized, proactive, and capable of working independently as a self-starter.
- Demonstrated integrity, strong sense of personal responsibility, and a continuous commitment to high quality standards.