Your new company

Our client is one of the world's leading global investment banking, securities, and asset management firms.

Your new role

• Manage busy calendars and schedules for bankers, including arranging meetings, calls, and video conferences with both internal and external stakeholders.
• Handle incoming phone calls, take accurate messages, and provide prompt assistance when needed.
• Coordinate business travel arrangements, including flight and hotel bookings, while following company travel policies.
• Prepare and submit monthly expense claims through the Concur Expense Management platform.
• Provide administrative support to bankers, including preparing documents, gathering research materials, news updates, and project-related information.
• Manage incoming and outgoing mail, courier services, and document distribution.
• Assist with general administrative tasks, document preparation in Microsoft Word, and ad hoc projects.
• Organise client events, lunches, dinners, and support invitations to company-hosted events.
• Work closely with other Executive Assistants to ensure smooth team coverage during absences and busy periods.
• Build and maintain good working relationships with colleagues across global offices.

What you'll need to succeed

• Previous experience in an administrative, executive assistant, team assistant, receptionist, or customer-facing support role.
• Experience within banking, financial services, or a corporate environment is preferred, but not essential.
• Junior candidates are welcome, provided they are proactive, eager to learn, and interested in working in a fast-paced Investment Banking (IBD) environment.
• Strong organisational skills with the ability to manage multiple tasks and prioritise effectively.
• Detail-oriented with a commitment to delivering high-quality work.
• Professional, mature, and able to work confidently with stakeholders at all levels.
• Excellent communication and interpersonal skills.
• Reliable, proactive, and a strong team player.
• Good business awareness and interest in financial markets.
• Fast and accurate computer and typing skills.
• Strong Microsoft Outlook skills, including calendar management and scheduling across different time zones.
• Proficiency in Microsoft Word, including formatting complex documents and mail merges.
• Basic to intermediate Excel skills for reporting and record maintenance.
• Comfortable using workplace technology and systems such as Salesforce and other internal platforms.

What you'll get in return

• 
  Prestigious Global Brand
  
• 
  Collaborative Team Culture
  
• Career Growth Potential

What you need to do now
If you're interested in this role, forward an up-to-date copy of your CV to chloe.chan@hays.com.hk. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.