• Galway
• Contract
• Industry
• Reference: 1-24723YR2

Our client a large property group based in Galway are seeking an experienced and highly organised Billing Specialist / Invoicing Specialist to join a growing finance function in a fast-paced business environment.

This role is central to the accurate and timely running of the accounts receivable process, including invoice preparation, customer account maintenance, reconciliations, collections support, and resolution of billing queries. The successful candidate will work closely with Finance, Payroll, Operations, Procurement, and other internal stakeholders to ensure billing is accurate, complete, and issued in line with business requirements and deadlines.

This is a hands-on role suited to someone who is comfortable working with detailed data, high transaction volumes, multiple internal touchpoints, and deadline-driven invoice cycles. It will particularly suit a candidate who combines strong process discipline with good commercial judgement and the ability to manage exceptions carefully.

The business is currently progressing through a wider finance systems transition, and onboarding and training will be provided. Experience working with modern ERP / accountancy software is therefore very important, together with the ability to adapt to evolving processes and systems.

Key Responsibilities

Accounts Receivable and Billing

• Prepare and process regular invoice runs accurately and on time.
• Raise invoices, credit notes, adjustments, and related billing documentation in line with internal procedures.
• Review billing inputs carefully, including hours, rates, VAT treatment, account details, and supporting references.
• Process summary invoices and supporting schedules where required.
• Ensure customer billing records are maintained accurately within finance systems and supporting records.
• Support new account setup and amendments to existing account information.
• Maintain strong attention to billing accuracy and completeness across all invoice cycles.

Query Resolution and Stakeholder Coordination

• Respond to customer and internal queries relating to invoiced hours, account details, supporting documentation, and billing matters.
• Liaise closely with internal departments to investigate and resolve discrepancies.
• Escalate issues appropriately where supporting information is incomplete or inconsistent.
• Maintain a professional and solutions-focused approach when dealing with billing disputes or data issues.

Reconciliations and Controls

• Reconcile invoices, credit notes, and payments on a regular basis.
• Support month-end and periodic reconciliation activity.
• Prepare ageing analysis and debtor information for review by management.
• Monitor outstanding balances and support collections follow-up to conclusion.
• Help ensure billing records, supporting documents, and finance reports remain accurate and audit-ready.
• Identify discrepancies promptly and take ownership of seeing them through to resolution.

Process Support and Finance Administration

• Support the maintenance of structured finance records, templates, and supporting schedules.
• Monitor shared inboxes and provide cover for colleagues during periods of absence.
• Assist with audit preparation, reporting requirements, and ad hoc finance administration.
• Contribute to process improvement initiatives and support the strengthening of financial controls.
• Work flexibly across routine finance activity and priority issues as business needs require.

Skills and Experience

Essential

• At least 3 years' relevant experience in Accounts Receivable, Invoicing, Billing, Credit Control, or Finance Operations.
• Strong experience working with modern ERP / accountancy software is essential.
• Experience with Microsoft Dynamics 365 or Oracle would be highly desirable, together with working knowledge of Sage 50, to support both the current finance environment and the ongoing systems transition.
• Strong Excel and broader MS Office skills.
• Experience working in a deadline-driven finance environment with high transaction volumes.
• Strong reconciliation skills and the ability to investigate billing discrepancies thoroughly.
• Excellent attention to detail and a high standard of accuracy.
• Strong organisational skills with the ability to manage multiple tasks and priorities at once.
• Good written and verbal communication skills.
• Comfortable liaising across departments to resolve finance and operational queries.
• Ability to work independently and take ownership of tasks from start to finish.

If you are interested in the above or any other finance roles please contact Yvonne Rafter Ph: 01 6797990 or e-mail: contracts@accountancysolutions.ie