Administration Assistant




Department: Global Support Team (secretarial & administration support)




Employment Type: Permanent




Location: Luxembourg




Description



Collaboration is key to how we work, and we are looking for an Administration Assistant to add depth to the support that we provide to our teams, to ensure efficiencies in every area.



If you're interested in being part of a collaborative team, where there's a chance to develop your administration skills, then this could be for you.




Key Responsibilities

• File opening and follow up


• Updating of system records with client, office and matter information


• Orders and filings on the Luxembourg Business Register


• Partake in process creation and improvements


• Managing client interactions


• Organising in-house and external meetings, plus travel and business development events


• Providing support and reception cover as required.


• Participating in interjurisdictional tasks, assisting wider fee earning teams and colleagues.

You will be expected to take ownership of allocated administrative tasks and support the fee earners and wider teams in the business.



We are proud of the varied positions that our team members assume, primarily providing local support but also linking in with a global network of colleagues to keep the business moving forward.




Skills, Knowledge and Expertise



You may be someone who has previous administration experience (ideally in a legal or professional services environment). You may also be a school/college looking to take their first steps into their career. Individuals will need to have a tech savvy outlook and be comfortable working within a busy environment where quality of work is key.



You will need to have good organisational skills with an ability to efficiently and effectively manage your own time and prioritise your workload. Strong attention to detail is essential and you will need to be proficient in Word/Outlook and ideally a working knowledge of Excel and PowerPoint.



The successful candidate will be required to support a work pattern of either 10:00am-7:00pm or 11:00am-8:00pm.