CBRE Business Services Organisation (CBRE BSO) is a part of CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm and a premier provider of critical infrastructure services. The company has more than 155,000 employees serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage servicing, valuations); Building Operations & Experience (facilities management, property management, flex space & experience, critical infrastructure); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.

Payroll Specialist

About the Role:

To ensure the accurate and timely processing, validation, and administration of payroll data for the UK & Ireland business, supporting an employee population of over 17,000. This role provides flexible support across data entry, validation, and administrative functions, acting as a subject matter expert on payroll systems and processes, and serving as a key contact for payroll queries and projects.

What You'll Do:

Payroll Data Entry & Validation

• Collate, input, and validate all payroll data into the outsourced payroll system (e.g., Dayforce) via uploads and quick entry screens.
• Perform manual payroll calculations, ensuring compliance with business policies and statutory legislation.
• Reconcile payroll reports daily, up to final calculation, and validate integration files via system reports.
• Maintain accurate records for data audit purposes and ensure all relevant controls (including SOX) are performed.

Process Management & Collaboration

• Ensure all data input and validation is completed within payroll deadlines and business cut-offs.
• Work collaboratively with other Specialists to proactively manage data errors, highlight issues to relevant data owners, and ensure timely corrections.
• Provide flexible cover for holidays and absences within the payroll teams.
• Collect payroll data from all sources and compile reports to meet statutory requirements.

Customer Service & Query Resolution

• Act as the first point of contact for internal and external payroll-related queries, triaging and allocating cases via the case management system.
• Support business projects requiring payroll input or information, and provide subject matter expertise as needed.

System & Process Improvement

• Act as a system champion (e.g., Dayforce), attending training, supporting functional testing for enhancements or upgrades, and identifying training needs within the team.
• Support year-end activities (e.g., P11d's) and other payroll-related projects as required

What You'll Need:

• Experience working within complex payroll departments managing multiple payrolls with varying terms and conditions.
• Proven track record of high-volume payroll data input and validation.
• Experience completing manual payroll calculations and working to strict deadlines and cut-offs.
• Exposure to HR Shared Services environments and working under pressure with the ability to prioritise workloads.
• Excellent understanding of payroll and people processes.
• Strong payroll knowledge, including statutory calculations and compliance.
• High level of PC/database proficiency, especially with Microsoft Office.
• Exceptional analytical, problem-solving, and decision-making skills.
• Excellent customer service orientation and communication skills (written and verbal).
• High accuracy and attention to detail.
• Strong organisation, prioritisation, and multitasking abilities.
• Effective interpersonal skills and the ability to work collaboratively
• Analytical with strong attention to detail.
• Personal and interpersonal effectiveness.
• Solution-oriented mindset.

Company benefits and perks:

• Stable employment conditions

Work based on employment contract in the international company with stable position on the labour market

• Career advancement program

A chance to learn from the best by attending internal courses and taking part in international programs to experience how we work in different places in the world. Additionally, we offer a career coach advisory.

• Workplace Culture

Support from our side in terms of working from home as well as comfortable office with chillout room, entertainment room, creative labs and beautiful terrace are making our office a place you want to be. We are well located nearby Wilanowska metro station.

• Wellbeing actions

Environment where we care about your wellbeing by health and leisure initiatives (sport interest groups)

• Making a Change in the Word surrounding you

Occasion to make an impact by taking part in our initiatives (CSR, ECO friendly approach)

• Attractive package of benefits

Private medical healthcare, life insurance, multisport card and MORE

• International Environment

Experience growing in multilingual community where diversity is cherished

Why CBRE:

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure:

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Please include the following statement in your application: " I agree to the processing of personal data provided in this document for realizing the recruitment process pursuant to the Personal Data Protection Act of 10 May 2018 (Journal of Laws 2018, item 1000) and in agreement with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)"

As part of our commitment to compliance and ethical business practices, our company has implemented internal reporting procedures in accordance with the Whistleblowers Protection Act of June 14, 2024. Detailed information regarding our internal reporting procedures can be found on our company website https://www.cbre.pl/o-nas/spoleczna-odpowiedzialnosc-biznesu/procedury

DISCLAIMER

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.