Job description




Business type



Types of Jobs - Asset Management




Job title



Intern - EA/Team Assistant




Contract type



Internship/Trainee




Term (in months)



12 months




Expected start date



12/12/2022




Management position



No




Job summary



This role is providing administrative support to various teams and Heads of Department within Amundi (UK) Limited. This will include:

• Acting as a first point of contact and thereafter sharing workload responsibilities with other members of the Administration team.


• Support for Heads of Department / Management team


• Organising business trips for the relevant departments including booking flights, hotels, taxis and scheduling itineraries, and using initiative to resolve sudden changes to itineraries/schedules.


• Calculating and processing expense claims from business trips.


• Controlling and submitting of expenses claims for approval.


• Maintaining diaries including arranging appointments.


• Protecting and ensuring the confidentiality of all information.


• Act as 'gatekeeper' for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds, highlight conflicting appointments.


• Preparing general correspondence, including confidential documents, and drafting responses to correspondence.


• Organising incoming and outgoing mail, courier services, special delivery requirements.


• Support for the other members of the team as and when needed.


• Handling overseas visitors agendas.


• Committees - scheduling numerous senior level meetings and preparing documents.


• Screening telephone calls, taking and conveying messages where appropriate.


• Providing admin/facilities support as and when needed.


• Frequent liaison with Paris office to assist with meetings and visitors etc.


• Printing and collating all documentation as required.


• Organising other ad-hoc internal and external meetings.


• Meeting minutes taking


• Providing support in the preparation of client events


• Provide support with internal/external events


• Creation of promotional posters/material for these events


• Creation and maintenance of the London Branch Sharepoint (intranet)


• Providing reception lunch/holiday cover when necessary


• Providing admin annual leave coverage for the admin team


• Update the attendance report on a regular basis


• Supporting with any other ad-hoc administrative/facilities support

Position location




Geographical area



Europe, United Kingdom




City



London




Candidate criteria




Minimal education level



Bachelor Degree / BSc Degree or equivalent




Academic qualification / Speciality



Bachelor Degree




Experience

• Self-starter with a "can do" attitude, willing to adapt and take on challenges.


• Highly organised with excellent abilities to multi task.


• Excellent time management skills and a team player


• Strong verbal & written communication skills


• Strong Microsoft Office skills particularly with Outlook, PowerPoint and Excel


• Ability to independently assess issues and initiate solutions

Required skills

• Strong Microsoft Office skills particularly with Outlook, PowerPoint and Excel