We are looking for an HR & Office Administrative Assistant to join our clients growingteam. In your role as an HR & Office Administrative Assistant, you will report to the Global HR Manager. To support the office culture and logistics, you will be required to work from the office 3 days a week, with every Wednesday being an all company day, with the remaining two days worked remotely.

You will be responsible for managing end-to-end office operations and serving as a key operational hub for HR and employee experience.

Office Logistics & Facilities:

• Vendor Management: Acting as the primary point of contact for the landlord and
• external vendors, such as electricians and plumbers.
• Supply Management: Managing the ordering of office supplies and maintaining
• inventory.
• Health & Safety: Ensuring the office remains a safe environment and staying compliant
• with health and safety standards.
• Team Events: Coordinating team lunches and planning events for the Summer and
• Christmas parties, as well as smaller ad-hoc gatherings.
• General Admin: Providing general business administration support to ensure efficient
• operations.

HR & Employee Lifecycle

• HR Data & Systems Management: Maintain HR software by accurately inputting
• employee details and tracking annual leave, sickness, and attendance
• Recruitment Assistance: Providing assistance with recruitment and candidate sourcing,
• screening, and referencing.
• Onboarding & Offboarding: Assisting with the onboarding and offboarding of
• employees to ensure a seamless transition for all staff.
• Policy Guidance: Developing a strong knowledge and understanding of company
• policies to provide accurate advice and support to the team. Assist in drafting, updating,
• and implementing HR policies
• HR Research & Initiatives: Assisting with research on upcoming HR initiatives and
• providing administrative support for the People team.
• Travel & Scheduling: Managing team travel arrangements and booking meetings and
• candidate interviews.

Requirements

• Up to 2 years of experience in a similar administrative or HR role.
• Communication: Have excellent verbal and written communication skills to effectively liaise with
• internal teams and external stakeholders.
• Soft Skills: Leverage emotional intelligence and active listening skills to work harmoniously and
• effectively with others.
• Organisation: Be diligent and attentive to detail with a strong ability to resolve issues in a timely and
• efficient manner.
• Tech Savvy: Be adept at working with Microsoft Office/G-Suite and comfortable working with
• different technologies.
• Attitude: Have a "can do" attitude to taking on new challenges