The Business Development Assistant provides operational, administrative, and project support to the Business Development team, helping to drive client development, marketing initiatives, and business growth across the firm's U.S. offices. This role supports a broad range of activities, including business development reporting, pitch production, client relationship management, practice group support, database maintenance, and administrative coordination.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced professional services environment. The Business Development Assistant works closely with Business Development managers, specialists, attorneys, and administrative teams to ensure the successful execution of strategic initiatives and day-to-day operations.

Key Responsibilities

• Provide day-to-day administrative and operational support to the Business Development team.
• Support the onboarding process for lateral attorneys, including coordinating biography development, practice group materials, and internal introductions.
• Assist with scheduling meetings, preparing materials, and coordinating follow-up actions.
• Assist with the preparation and production of pitches, proposals, capability statements, presentations, and other client-facing materials.
• Format documents and presentations to ensure consistency with firm branding standards.
• Review and proofread materials for accuracy, grammar, formatting, and quality control.
• Update opportunity tracking systems and support pipeline reporting.
• Generate and distribute periodic dashboards, reports, and analytics to support practice group and leadership initiatives.
• Update contact records, mailing lists, and distribution groups to ensure data accuracy and integrity.
• Assist with maintaining knowledge databases and internal resource repositories.
• Support calendar management and tracking of business development initiatives and milestones.
• Attend meetings as needed and prepare meeting minutes, action items, and follow-up communications.
• Monitor and track media opportunities, industry developments, speaking engagements, sponsorships, awards, rankings, and directory submissions.
• Assist with client research, market intelligence gathering, and competitive analysis.

Qualifications

Education & Experience

• Bachelor's degree preferred in Marketing, Communications, Business, Public Relations, or a related field.
• Previous internship or professional experience in marketing, business development, professional services, legal services, or a related environment is preferred.
• Experience working with CRM, contact management, or business development systems is a plus.

Skills & Competencies

• Exceptional organizational and time-management skills.
• Strong attention to detail and commitment to accuracy.
• Excellent written, verbal, proofreading, and editing skills.
• Proficiency in CoPilot and Microsoft Office Suite, particularly Word, PowerPoint, Excel, and Outlook.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong interpersonal skills and a collaborative approach to working with attorneys and business professionals.
• Ability to exercise discretion and maintain confidentiality.
• Familiarity with InterAction, iManage, Power BI, or other legal marketing technology platforms is desirable.

The annualized salary range for this role is $51,000-$55,000. However, this is contingent upon level of experience, location, and other job-related factors permitted by law.

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,750 people worldwide across 48 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.