Our client, a boutique firm seeking a highly organized, proactive, and personable Administrative Assistant to provide both office administration and team support. This is a dynamic role suited to someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in ensuring that the office and team operate smoothly and professionally.

The ideal candidate is warm, service-oriented, tech-savvy, and flexible in their approach. They are equally comfortable managing day-to-day office operations, supporting consultants and leadership, embracing new technologies, and handling occasional errands or external administrative tasks.

Key Responsibilities:

Office Administration

1. Manage the day-to-day operations of the office to ensure an efficient and welcoming environment.
2. Coordinate office supplies, equipment, maintenance, and vendor relationships.
3. Liaise with building management, service providers, couriers, and external vendors.
4. Maintain office facilities, meeting rooms, and common areas to a professional standard.
5. Support travel arrangements, restaurant bookings, event logistics, and other administrative requirements.
6. Handle incoming correspondence, deliveries, and general office enquiries.

Team Administration

1. Provide administrative support to consultants and leadership team members.
2. Coordinate schedules, meetings, appointments, and calendars.
3. Prepare presentations, reports, correspondence, and other business documents.
4. Organize internal meetings, client meetings, and team events.
5. Assist with filing, document management, database maintenance, and record keeping.
6. Support onboarding and administrative processes for new hires.

Technology & Productivity Support

1. Serve as the team's go-to person for Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
2. Assist colleagues with the use of collaboration and productivity tools.
3. Leverage AI-powered tools and common business applications to improve efficiency and administrative workflows.
4. Maintain digital filing systems and support process improvements through technology adoption.
5. External & Ad Hoc Support
6. Run occasional errands and attend to external administrative matters as required.
7. Support client-facing events, networking activities, and office functions.
8. Assist with special projects and business initiatives as needed.
9. Demonstrate flexibility to take on responsibilities that contribute to the overall success of the business.

Requirements

1. 3+ years of administrative, office management, team assistant, or executive support experience. Fluency in English, Cantonese, and Mandarin (spoken and written).
2. Exceptional organizational and multitasking skills.
3. Strong attention to detail and follow-through.
4. Professional communication and interpersonal skills.
5. Advance proficiency of Outlook, Office, Teams and familiarity with AI platforms such as ChatGPT, Microsoft Copilot, Gemini, Claude, and other productivity-enhancing tools.

For further details, please contact Shaleena Mulchandani or send across your details to

Please note that due to the high number of applications only shortlisted candidates will be contacted. We regret to inform you that your application for this position was unsuccessful if you do not hear from us in the next 5 business days.

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